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 Document
Capture and Electronic Archive - Step by Step
EDS Professional implements the document capture and electronic
archiving process in several distinct steps. Each of these steps is
integrated via internal workflow queues.
1.
Batch Preparation
The
efficiency of production input systems comes from their batch
orientation. Typically, pages are prepped, sorted into batches of
similar documents (for example, purchase orders, invoices, etc.),
and then scanned. EDS Professional supports batch processing
and
provides an administrator with the ability to predefine multiple
document classes, which allows a scanner operator to quickly tell
the system what type of document to expect. Documents can be
automatically separated within batches whether with job separator
sheets or with bar codes printed directly on the pages.
2.
Scanning
EDS
Professional comes as standard with a 10PPM (pages per minute) heavy
duty document scanner, upgrade options include high end video and
SCSI models supported by Kofax accelerators. Support for both
Simplex and duplex scanning as well as the ability to run the
production scanners at their full rated engine speeds is a feature
of the EDS Professional scanning facility.
3.
Indexing & OCR
Indexing
is the most critical and time consuming step in the capture process.
The index is the key to retrieving the document and EDS Professional
provides several metho EDS to cut down on operator errors and speed
the indexing process:
OCR
can be used to read indexing zones previously defined by the
document class. This allows the index operator to simply check the
accuracy of the OCR rather than keying every index field by hand.
Bar Code recognition provides another highly reliable alternative,
method for indexing batches. EDS Professional supports most popular
bar code types.
4.
Electronic Archive
The
final phase of the process involves archiving the documents onto
long term permanent storage media.
EDS
Professional comes as standard with a CD writer. Which allow a user
to archive up to 10,000 documents after compression on to each CD.
Upgrade options include optical Jukeboxes capable of holding
millions of documents and sharing the information with a network of
users.
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